EZ Home and Office Address Book Plus

Address Book Lookup and Entry Screen

Frequently Asked Questions

Can I import information from other programs?
Yes. Select Import from CSV File from the File Menu to import names, addresses and other information from any CSV (Comma Separated Values) text file. CSV files can be created from Microsoft Outlook, Parsons Address Book and many other programs.

Is there specific help for the different areas of the program?
Yes. Press F1 anywhere in the program to show specific help for the current window.

How often should I backup my database?
VERY OFTEN because it's easy to do and will protect the changes you made since your last backup. Select Back Up Database from the File Menu to make a backup. It's a good idea to back up your database to your hard drive and an external storage device like a Flash Drive. Backing up to a Flash Drive is one way to protect your database from a hard drive crash. To restore from a backup, select Restore Database from the File Menu.

Can I have more than one database?
Yes. Choose Select Database from the File Menu to add any number of databases. You could use one database for home and one for business.

How do I remove the sample information in the program?
Select Deleting Sample Data from the Help Menu for the steps needed to delete the sample information that came with the program.

How many names and addresses can I add?
There is no limit to the number of names and addresses you can add.

Can I print the Address Book?
Yes. Select Printable Address Book from the Home Menu or click Printable Address Book on the EZ Address Book Screen for the printable format.

Can I change the program colors?
Yes. Select Options from the Tools Menu to set the colors for your screens and reports. Other program defaults can be set in Options.

What's the difference between a Category and a Group?
A Category is more general. Some examples of categories are Education, Family, Friends, Insurance, Neighbors and Restaurants. Group Names are used to group related names within a Category. Some examples of Group Names are Sample Family and Sample High School. Group Names are optional.

How do I map an address in my address book?
Click Google Maps or MapQuest on the EZ Address Book Screen to display a map for the selected address or any address. You must be connected to the Internet.

What is the Christmas checkbox on the EZ Address Book Screen for?
The Christmas option is used to select names for labels, envelopes and email lists. In Options you can choose whether or not to show the Christmas checkbox and related buttons.

What is the EZ Pictures Directory?
Select EZ Pictures Directory from the Tools Menu to copy pictures to the EZ Pictures Directory so they can be viewed on the EZ Address Book Screen and the Photo Album. JPG, GIF and BMP files can be viewed. The EZ Pictures Directory is created when the program is installed. The Picture Gallery can view pictures in any directory on your computer system but the EZ Address Book and Photo Album can only view pictures in the EZ Pictures Directory.

What's the difference between the Picture Gallery and the Photo Album?
The Picture Gallery can view pictures in any directory on your computer and has a slide show function. You can view 1, 4 or 16 pictures at a time. The Photo Album allows you to organize your pictures into sections and you can add captions to the pictures. You can view 1 or 4 pictures at a time. The pictures for the Photo Album must be in the EZ Pictures Directory.

What mailing labels and envelopes can I print to?
Avery 8160, 5160 Label (30/Sheet) 1" x 2-5/8"
Avery 8163, 5163 Label (10/Sheet) 2" x 4"
Avery 8164, 5164 Label (6/Sheet) 3-1/3" x 4"
Avery 8167, 5167 Label (80/Sheet) 1/2" x 1-3/4"
Size 10 Envelope 4-1/8" x 9-1/2"
Size 6 3/4 Envelope 3-5/8" x 6-1/2"
Other label forms will work if they match the dimensions displayed above.

Can I change the color of the text on labels and envelopes?
Yes. Click Format on the Labels and Envelopes Screen to change the color.

Can I add a return address to labels and envelopes?
Yes. You can display a return address on the Avery 8163/5163 and 8164/5164 labels and on the envelopes. Click Format on the Labels and Envelopes Screen to add a return address.

Can I add a graphic to labels and envelopes?
Only to the Avery 8163/5163 and 8164/5164 labels. Click Format on the Labels and Envelopes Screen to add a graphic.

What is the EZ Graphics Directory?
The EZ Graphics Directory is where you copy graphics (JPG, GIF and BMP) so they can be selected for display on the Avery 8163/5163 and 8164/5164 labels. The EZ Graphics directory is created when the program is installed.

My labels aren't lining up correctly. What can I do?
The name and address text can be adjusted up to an inch up or down by selecting from a drop-down list box on the Labels and Envelopes Screen. The adjustment will be saved.

Can the program send emails?
On the EZ Address Book Screen you can click on a Home Email Address or Work Email Address to send an email, click Email in the pictures group to attach a picture to an email or click Email Name and Address to send an email containing the screen information. You can also attach a picture to an email from the Picture Gallery and Photo Album. From the Recipes Report you can launch an email and paste the recipe into it. Select Email Lists from the Home Menu to create and use email lists.

Can I record a birthday or anniversary if I don't know the year?
Yes. Select the month and day but don't select a year on the EZ Address Book Screen. They will still appear on Birthdays and Anniversary Report but will show ? for the age or year.

Can the program remind me of birthdays and anniversaries?
When the program starts, the Birthday and Anniversary Reminders Screen is displayed if any birthdays or anniversaries are within the day range set in Options. If the day range set in Options is zero, the Birthdays and Reminders Screen will not be displayed at Startup.

How do I add Reminders?
Select Reminders from the Home Menu to add and display date specific reminders. Reminders can be added or duplicated for appointments, special occasions, paying bills or whatever you want. If you start the program and a reminder has come due or past due, the Reminder Screen is displayed. You can select Always on the Reminder Screen to have reminders displayed every time you start the program.

Can I change the report titles?
Yes. On the Printable Address Book Report and the Phone Book Report, click Select to customize and change the title. The other report titles cannot be changed.

Is there a place to save my favorite websites?
Yes. Select Update Websites from the Websites Menu to add up to 25 websites you can link to.

What can I use a Lockbox for?
A Lockbox can be used to store User IDs, Passwords and other sensitive information. The Lockbox Key and any information added to the Lockbox are encrypted on the database.

Can I open the EZ Home and Office Database?
No. The database design is proprietary. However, you can export information to your own Access Database by selecting Export Database from the File Menu.

Are you planning an upgrade to EZ Home and Office?
We upgrade the software often so let us know what you would like to see in future releases. Upgrades are FREE.

How do I get technical support?
Email us at support@ElwoodSoftware.com and we'll promptly get back to you and call you if you request.

Categories, Groups and Names

Category - A Category is used to group names. Any number of categories can be added. Some examples of categories are Education, Family, Friends, Insurance, Neighbors and Restaurants.

Group Name - Group Names are used to group related names within a Category. Some examples of Group Names are Sample Family and Sample High School. Using Group Names is optional. Every Group Name must belong to a Category.

Name - A Name can be a person, company or organization. Every Name must belong to a Category and can optionally belong to a Group Name.